Elvira Di Spigno
Organising Italian Table Tennis Federation
Purpose of this case study is to investigate a few malfunctioning aspects in the Italian Table Tennis Federation (F.I.Te.T.) and to spot possible areas for improvement, in order to update the operators regarding the basic concepts, to help the central paid staff to create standardized procedures and to support continuous training.
The Federation has suffered, throughout history, different regulatory and organizational changes that have influenced the current structure. In fact, F.I.Te.T., in this new Olympic Year (2017/2020), has decided to have a new structure of the federal offices by establishing a new organization and creating new areas of administrative competences.
The main innovation is in the creation of the Territorial Organization Office, whose aim is to support Regional Committees and the various volunteers, so that their actions are coherent with the indications coming from the governance and the central structure. For several years, in addition to the task of promoting, developing and regulating the practice of table tennis for amateurs and agonists, the F.I.Te.T. – a private association with legal personality – is subject to provisions of public law due to the fact that it falls within the ISTAT’s list registering public entities because it receives funding both from CONI (public authority) and CIP (public authority since 2016). Thence, the F.I.Te.T.’s administrative offices and all the other federal territorial offices need to follow the administrative accounting that the public administration requires and that imply more complex procedures and therefore expertise and knowledge. It is estimated that about 80% of the economic contributions that F.I.Te.T. receives come from CONI, about 13% from membership fees and the remaining from CIP, SPONSORS and Local government entities. These funds, which account for the total annual budget, are distributed in part at central level and in part, the majority, at the regional level, in order to carry out ports activities, help the clubs to promote table tennis and seek out the “talent”, the athlete who could become a future champion. Every Year both central and territorial structures of the Federation prepare the Annual Budget for their respective offices and follow, mandatorily, all the administrative and accounting procedures in compliance with public requirements and F.I.Te.T. regulations.
In this regard, we must considerer that at the central level the organization consists of 26 employees, while, in the local regional structures (n. 20 Regional Committees), the work is carried out by volunteers and people who loves this sport.
On the one hand, therefore, the Federation must fulfill the obligations imposed by law, considered the substantial public funding that it receives and, on the other side, F.I.Te.T. must act through the sports organization which is greatly made by volunteers and sports amateurs who may not possess specific and professional accounting abilities.
This state of the art requires a rethinking of the same administrative structure of F.I.Te.T. in order to unhinge current procedures and bring a more effective, efficient and knowledgeable administrative structural model, following the good governance principles.
In particular, in this case study, two main issues will be investigated, which we will try to analyse and to propose solutions thereto:
- better roles definition, focusing on standard operating procedures;
- greater awareness of the vision, mission and strategy being implemented by the Federation, in particular to motivate volunteers, through periodic updates and continuous training, in order to improve their awareness of their role and the mission to accomplish.
Managing Strategically in the Table Tennis Federation
FITET in “Peace Mission”
FITET’s event organization, both for able-bodied and disabled athletes, has always been a way to promote its national and international image. FITET had several recognitions from the European and the International Federations, also from C.O.N.I. and C.I.P.For several years, FITET has been sharing cooperation with the military sportive groups (Armed Forces) with this tight relationship of collaboration several athletes of the National Team, both male and female, have had the possibility to continue practising their activities working for the Armed Forces.Last year, also, the Federal Council was enriched by the presence of Colonel Gianfranco Paglia, employed by the Italian Army and thanks to his help it strengthened a close relationship with the military corps.Therefore the idea was born to organize an event with the Military Corps’ cooperation who are abroad in “Peace Mission”. The objective of this case study is to analyse how the event organization with the Military Corps could give them the opportunity to spend some of their free time to practice the Table tennis activity and to organize tournaments, with the Italian military contingent and the local people.The SPORT, table tennis in this case, as a symbol of PEACE on the “mission of peace” could be the chief of an initiative that can be an example, in the future, to other sports federations.FITET will send a Trainer, assisted by Federal Councilor Lieutenant Colonel Gianfranco Paglia, to these miltary Italian peace bases in Kosovo and Lebanon.
The periods must still be decided.